Wednesday
Mar262014

Senate Meeting Minutes for November 20, 2013

Faculty Senate Meeting Minutes

Wednesday, November 20, 2013

APC 170

Called to Order –3:32 PM

Adjourned –3:59 PM

 

 

Officers Present:                Doug Jeppesen, President   Keith Bickley, Vice President            Cliff Luxion, Treasurer      

                                                Amy Powers, Secretary      Rich Kiefer, Senator Local 604

 

Senators Present:               Dan Gibbons                        (Business and Career Technologies)

                                                Mindy Finch                         (Health Professions and Public Service)

Heidi Kindelin                      (Counselors and Librarians)

Martine Stuckey                  (Communications, Humanities and Fine Arts)

Ellen Field                             (Developmental Education and College Readiness)

Lisa Fozio-Theilk                 (Social Sciences, Education and World Languages)                                    

Nancy Christensen              (Mathematics and Sciences)

 

Officer Absent:                  

 

Senator(s) Absent:             

 

Guests:                                  Cathy Collins, Stephen Skaggs

 

Call to Order

 

Vice President Keith Bickley called the meeting to order at 3:32.

 

Approval of Agenda

 

Today’s agenda was approved as submitted.

 

Roll Call

 

Attendance was verified.

 

Presentation: Charles Miles—“Show You Care Kane”

 

 

Officer Reports

 

Secretary:  Acceptance of the October 9, 2013 minutes was motioned, seconded, and approved.

 

Treasurer: Treasurer Luxion reported that the savings account has a balance of $22,144.32 and the checking account has a balance of $100.

 

President:  President Jeppesen discussed the IFT Convention, which he had attended in October. He also reminded everyone about the email they should have received from Human Resources about our benefits and open enrollment.  He asked everyone to read it and fill out the paperwork for our Flex Spending accounts, if applicable.

 

President Jeppesen has been spending a good deal of time going around campus and meeting with faculty to find out what is going on in the various departments and divisions.  He feels it is important to talk face-to-face with our colleagues to find out whether or not there are any issues to be resolved.  He also wants to make sure that our membership feels connected to the Council leadership.

 

Recently, he met with Dr. Lovingood about dual credit.

 

He went on to talk about the first Faculty Council meeting with Administration where the following issues were discussed:

  • ·         Engagement
  • ·         Faculty Responsibilities


He was pleased to announce that the Autobody program, headed by fellow- faculty member Andy MacDonald, received a $50,000 grant to upgrade its facilities.  He also read the college’s press releases that pertained to faculty, including John Fu, Kim Livingston, Doug Jeppesen, Tim Draper, and Amy Powers.

 

President Jeppesen also discussed the following items:

  • ·         The social committee has been holding “Thirsty Thursday” events;
  • ·         The Council received a thank-you note from Scholarship foundation;
  • ·         John Bitterman has agreed to serve as the grievance chair with the assistance of Larry Modaff, Doug Jeppesen, and Keith Bickley
  • ·        

 

 

 

Local 604 Update:  Senator Kiefer attended the Local 604 senate meeting where he received an update on pensions.  A special commission has formed to make suggestions to members of House and Senate, but it has not come up with a specific proposal yet. 

The main issues of concern are: COLA, retirement age, changing to a 401K.

 

 

Committee Reports

 

None.

 

Old Business

 

 

  1. Duties and Responsibilities

President Jeppesen has been talking to faculty about this document.  One reoccurring problem that he has seen is that a few faculty have been missing class and office hours without notifying administration.

 

 

  1. Administration/Council Meeting

 

The Executive committee is pleased to have regular meetings with Dr. Sobek and other administrators.

 

The first issue that the group discussed was engagement.  The EC encouraged the administrators to go out and talk to faculty more.  They also discussed the video shown at orientation and commented that it was not very useful.

 

They also discussed the new clause in the contract pertaining to syllabi.  The Administration expressed concerns that faculty had old syllabi with errors.  They stressed that there was no need to use template or logo, but that it was important to include information about policies.  If syllabi are thorough, they will offer protection in the case of grade appeals and student conduct board.  The administration also wanted the syllabi to include ICCB requirements like course description and objectives.

 

Faculty members expressed concern about overly-long syllabi with too much text.

 

 

New Business

 

  1. Dual Credit Courses

 

Stephen Skaggs explained the process of dual credit by which a high school student takes a class and receives credit for both high school and college.  The number of dual credit classes is increasing every year and students are able to earn an Associate’s Degree before graduating high school.  The faculty are concerned that the courses are being taught by high school teachers, not college faculty. He asked that Waubonsee faculty be involved in teaching these classes and expressed concern about the integrity of the courses and the future of full-time faculty at Waubonsee.

 

Doug will meet Dr. Lovingood about this.  She is in the process of sending him information about the dual-credit policy.

 

Next steps: Research the topic and bring it up at spring meeting.

 

Open Discussion

 

The Council will hold an election for the offices of President and Vice President at Spring Meeting in January.  We will also have formal senator elections.

 

It is very important that we also talk about how to make sure that the counselor and librarian senators can attend Senate meetings.

 

We will not hold a meeting in December.

 

Adjournment

 

A motion for adjournment was seconded and approved at 4:38 PM.

 

Respectfully submitted,

 

 

Amy Powers, WCCFC Secretary

Assistant Professor of History

Friday
Jan172014

No Meeting Minutes for September, 2013

We lacked a quorom in September, 2013.  Hence, no meeting minutes.

Friday
Jan172014

Senate Meeting Minutes for October 9, 2013

Faculty Senate Meeting Minutes

Wednesday, October 9, 2013

APC 170

Called to Order –3:30 PM

Adjourned –4:30 PM

 

Officers Present:                Doug Jeppesen, Vice President         Cliff Luxion, Treasurer        

                                                Amy Powers, Secretary                       Rich Kiefer, Senator Local 604

 

Senators Present:               Dan Gibbons                         (Business and Career Technologies)

                                                Mindy Finch                         (Health Professions and Public Service)

Heidi Kindelin                       (Counselors and Librarians)

Martine Stuckey                   (Communications, Humanities and Fine Arts)

Ellen Field                              (Developmental Education and College Readiness)

Keith Bickley                        (Social Sciences, Education and World Languages)                                    

Nancy Christensen              (Mathematics and Sciences)

Officer Absent:                   

 

Senator(s) Absent:             

 

Guests:                                 

 

Call to Order/Roll Call

 

Vice President Doug Jeppesen called the meeting to order at 3:30.

 

Approval of Agenda

 

Today’s agenda was approved as submitted.

 

Roll Call

 

Attendance was verified.

 

New Business

 

  1. President Vacancy

Vice President Jeppesen announced that Paul Olson verbally resigned as President at last week’s Executive Council meeting.  He sent a formal resignation letter via email to Secretary Powers the next day.   Jeppesen emphasized the importance of following the procedures stated in the constitution for filling the vacancy.  Article IV, Section 3 of the constitution reads: “Vacancies in any office will be temporarily filled by the WCCFC Senate until the next general membership meeting at which time an election will be held to elect a new officer to fill the vacancy.”

 

Members of Executive Council expressed ideas for going forward from here and asked for feedback from the Senate.  A number of senators talked about the importance of continuity.

 

A motion was made and seconded for the Senate to appoint Doug Jeppesen to fill the role of president until the general meeting January. The motion was approved unanimously.

 

Vice President Jeppesen resigned as Vice President and accepted the appointment as President.

 

The Senate next discussed the need to appoint someone to temporarily fill the position of Vice President.

 

A motion was made and seconded to appoint Keith Bickley as the Vice President until the general meeting in January.  The motion was approved unanimously.

 

The Senate asked Secretary Powers to send an email to the faculty making announcement about the two appointments.  The email will also explain that elections for these two positions will be held at the next general meeting in January.

 

  1. Administration/Council Meeting

President Jeppesen has arranged a meeting with Dr. Sobek for Wednesday, November 6 at 3:30.  All five members of the Executive Council are invited to attend. The Senate decided that the following issues should be discussed at the meeting: Duties and Responsibilities of Faculty Members, Engagement, and Counselor-Librarian items.

 

  1. Duties and Responsibilities

President Jeppesen asked the senators if they had heard from their constituents about problems or concerns pertaining to the Duties and Responsibilities document that they received at orientation (as per the contract).

 

Treasurer Luxion mentioned that this document has been handed to new faculty for the past several years.  Faculty who have been here awhile may have never received it until now. 

 

President Jeppesen read the section of the contract dealing with extracurricular activities: Article VII, Section D, Point 3 (located on page 28).  He asked if anyone had encountered problems or had concerns.

 

The Senators discussed their experiences and concluded that most people have not encountered problems.  There are a few faculty members, however, who have felt pressure to participate in more activities.  A few senators had questions about the language in this section.  For example, what activities are considered extracurricular and what does the word “reasonable” mean? Are faculty expected to serve on a specific number of activities or advise a certain number of student organizations?  Some faculty members are confused about whether or not the “Duties and Responsibilities” document is part of the contract.

 

The Executive Committee will discuss these questions and concerns at the meeting with Dr. Sobek and at the negotiators’ debriefing in December. 

 

Senators expressed that they understand the importance of faculty engagement, but they stressed that the faculty also need to feel that they have a voice on campus.

 

Officer Reports

 

Secretary:  Acceptance of the May 8, 2013 minutes was motioned, seconded, and approved.

Treasurer: Treasurer Luxion reported that the savings account has a balance of $22,505.42 and the checking account has a balance of $100.00.

President:  President Jeppesen noted that our current membership is at 89%.  He will also serve as a delegate for the October IFT convention in Chicago.

Local 604 Update:  Senator Kiefer will attend the Local 604 meeting on Wednesday and will provide a report at the next Senate meeting. 

 

Committee Reports

 

None.

 

Open Discussion

 

A question was asked about whether or not some divisions have departmental-wide final exams.  Does these types of exams violate academic freedom?

 

Adjournment

 

A motion for adjournment was seconded and approved at 4:30 PM.

 

Respectfully submitted,

 

 

Amy Powers, WCCFC Secretary

Assistant Professor of History

Wednesday
Nov202013

Senate Meeting Minutes for May 8, 2013

Faculty Senate Meeting Minutes

Wednesday, May 8, 2013

APC 170

Called to Order –3:31 PM

Adjourned –3:59 PM

Officers Present:              Paul Olson, President              Doug Jeppesen, Vice President              Cliff Luxion, Treasurer             

                                          Amy Powers, Secretary              Rich Kiefer, Senator Local 604

Senators Present:              Keith Bickley               (Humanities, Fine Arts and Languages)

                                          Pat de Boom              (Health and Life Sciences)

Adam Burke              (Counselors and Librarians—alternate)

Cathy Collins              (Business and Information Systems)

Amy Del Medico              (Technology, Mathematics, and Physical Sciences)

Tim Draper              (Social Science and Education­­alternate)                                         

Ellen Field              (Learning Enhancement)

Todd Laufenberg              (Communications and Library Services)

Mark Popowitch              (Humanities, Fine Arts and Languages)

Officer Absent:                           

Senator(s) Absent:              Jamey DiVietro              (Counselors and Librarians­­alternate)

Guests:                                         

Lisa Fozio­Thielk              (Social Science and Education—alternate)

Vice President Doug Jeppesen called the meeting to order at 3:31.

Today’s agenda was approved as submitted.

Secretary:  Acceptance of the April 10, 2013 minutes was motioned, seconded, and approved with changes.

Treasurer: Treasurer Luxion reported that the savings account balance is $24,976.78 and the checking account balance is

President:  President Olson discussed concerns about the new system of administering evaluations in online courses.  Since the

evaluations will be sent to students’ emails, we do not have the ability to control the dates of availability.  This will be especially

problematic for classes shorter than 16 weeks.  Faculty are also concerned that students will be able to access evaluations after

final grades are posted in Blackboard.

President Olson also mentioned concerns about the creation of the questions for the evaluations.  In the past, faculty have been

involved in the creation of evaluations—their questions, format, etc.

He also discussed the importance of faculty responsibilities.  He is concerned that faculty have not followed proper procedures

when taking time off or missing office hours and stresses the importance of faculty learning and following the contract.  He wants

to address this issue in the fall.

Local 604 Update:  Senator Kiefer provided an update on pension legislation.  He told that senate that the IFT has been meeting

with State Senator Cullerton about creating a bill.  In the meantime SB1 was passed in the house.  The IFT is opposed to this bill.

He mentioned that we should have received an email from the IFT asking us to contact our state senators.

Scholarship: The committee is in process of negotiating an endowment contract.  It also needs to finalize the new scholarships

and come up with names for each one.  The four $350 scholarships are for students who are in programs that do not qualify for

financial aid and for those students who are ineligible for financial aid.  The committee plans to talk with counselors so that they

can make this group of students aware of these scholarships.  We need to promote these scholarships otherwise students will not

Sunshine Committee: Amy Del Medico received a thank you card from Leatha Ware.

A.  Negotiations Update

Vice President Jeppesen reminded everyone to check their personal emails for updates.  The negotiating team would like to

update the faculty before we leave for the summer and will hold meetings on Monday, May 13

next negotiation meeting with administration will be held on May 17

been going well and that the dialogue between the faculty and administration has been very productive.

B.  Faculty Responsibilities

See the above President’s report.

A.  Reorganization Meeting

The officers gave a summary of the meeting they had with Dr. Lovingood on April 25

Jeppesen had collected comments and suggestions from the faculty pertaining to the reorganization and presented the list to Dr.

Lovingood.  A few of the issues that surfaced during the meeting were:

The creation of department chairs,

The evaluation of adjuncts,

The increasing use of adjuncts given the new health care requirements.

Vice President Jeppesen encouraged everyone to attend the Council meeting that will take place during fall orientation.

The senate discussed plans for the fall meeting, including holding another school supply drive for the East Aurora School

District.  The motion to hold the school supply drive was seconded and approved.

Faculty brought up concerns about the lack of air conditioning in buildings, especially buildings with classrooms.  VP Jeppesen

had talked to Dr. Lovingood about trying to address this issue.  Faculty can request fans for their classrooms and offices through

A motion for adjournment was seconded and approved at 3:59 PM.

Amy Powers, WCCFC Secretary

Assistant Professor of History

Wednesday
Jun052013

Senate Meeting Minutes for April 10, 2013

Faculty Senate Meeting Minutes

Wednesday, April 10, 2013

APC 170

Called to Order –3:31 PM

Adjourned –4:16 PM

 

 

Officers Present:                Doug Jeppesen, Vice President         Cliff Luxion, Treasurer        

                                                Amy Powers, Secretary                       Rich Kiefer, Senator Local 604

 

Senators Present:               Keith Bickley        (Humanities, Fine Arts and Languages)

                                                Pat de Boom          (Health and Life Sciences)

Cathy Collins        (Business and Information Systems)

Amy Del Medico  (Technology, Mathematics, and Physical Sciences)

                                                Jamey DiVietro     (Counselors and Librarians)

                                                Lisa Fozio-Thielk  (Social Science and Education)

Ellen Field              (Learning Enhancement)

Todd Laufenberg (Communications and Library Services)

Mark Popowitch   (Humanities, Fine Arts and Languages)

 

 

 

Officer Absent:                    Paul Olson, President

 

Senator(s) Absent:              Tim Draper            (Social Science and Education—alternate)

 

               

Guests:                  Tracey Dosch       Mark Lathan

 

Call to Order/Roll Call

 

Vice President Doug Jeppesen called the meeting to order at 3:31.

 

Approval of Agenda

 

Today’s agenda was approved as submitted.

 

Roll Call

 

Attendance was verified.

 

Officer Reports

 

Secretary:

 

Acceptance of the March 13, 2013 minutes was motioned, seconded, and approved.

 

Treasurer:

 

Treasurer Luxion reported that the savings account balance is $22,883.89 and the checking account balance is $100.00.  He also noted that the audit has been completed.

 

President:                 

President Olson was not present.

 

Local 604 Update:  Senator Kiefer informed the Senate that the Illinois State Senate and House passed a number of bills regarding pensions.  The next Local 604 meeting is Wednesday and he will report their reaction to this legislation at our next Senate meeting.

 

Committee Reports

 

Scholarship: Chairperson Luxion provided an update on the status of the endowment.  The committee has decided to endow the scholarship funds at $25,000, not $50,000 so that we can free up some of our funds to provide more scholarships. 

He also told the Senate that the committee plans to offer three $1000 scholarships and three $350 scholarships next year. 

 

He also mentioned that we would like to have a representative from the Faculty Council on the Foundation Committee.  VP Jeppesen said that he will talk to Kathy Richardson.

 

Sunshine Committee: Vice President Jeppesen received a thank-you letter from Jerri Wills.

 

 

Old Business

 

 

  1. Article X Section 3 Review

As agreed at the last meeting, we will address this issue in the Fall.

 

  1. Negotiations Update

VP Jeppesen told the Senate that negotiations are progressing well and that the next meeting will be held on April 19th

 

 

New Business

 

  1. Faculty Responsibilities

VP Jeppesen stressed that faculty understand their responsibilities and obligations as per the contract.  He reminded everyone to follow correct procedures when taking time off or missing office hours.

 

  1. Hiring Practices

VP Jeppesen mentioned that Dr. Lovingood’s office had sent an email to faculty and staff asking for input about the reorganization process that will occur when a number of administrators retire this year. The Senate drafted an email to Dr. Lovingood thanking her for this opportunity and requesting a meeting with her.  The Senate approved the wording of the email.

 

Open Discussion

 

The Senate discussed the results from the Employee Engagement Survey, which faculty received in an email today. The election results from yesterday were also discussed.

 

The Senate decided not to sponsor a hole for the golf outing this year. 

 

Adjournment

 

A motion for adjournment was seconded and approved at 4:16 PM. The Senate will next meet on May 8th.

 

Respectfully submitted,

 

 

Amy Powers, WCCFC Secretary

Assistant Professor of History